Senior Finance - Ap&Ar

Job Overview

To assist the Advisor A/P and A/R in overseeing the company’s accounts payable and accounts receivable function ensuring that invoices, expense claims and advances are paid in accordance with contract or purchase order or other documents and that such documentation is satisfactory and in compliance with the various auditing, taxation and other needs of the company.

To overseeing all of the daily accounting activities related to non-metal sales and receivables functions, including gathering non-metal sales and receivable data, recording it, analyze it and compiling financial summaries.

Key Responsibilities

• Maintain Accounts Payable and Accounts Receivables Critical Performance Indicators (CPI) including ongoing issues and update the progress on a weekly basis to the Advisor A/P & A/R.
• Ensure that non-metal sales are recorded accurately.
• Recommends for approval all additions or changes to the vendor master file on the account payable/account receivable system based on request from employees, vendors, Contract Department and Purchasing Department.
• Review all reconciliations and reports, including receivables aging report, consignment stock and ensure that the balance ties to the general ledger and outstanding items are followed up.
• Respond/answer the audit confirmation letters from vendors in timely manner.
• Review daily loading of invoices, payment requests, expense claims for proper coding, approvals, amounts and tax withholding are in accordance to policy and procedures.
• Works with A/P & A/R Accountant to review and reconcile vendor’s statements of account and deliver accurate information to the vendors regarding status of their invoices.
• Ensure that invoices for vendor charge back are supported by proper and legitimate documentation.
• Assist internal and external auditors in providing required documents and answer questions related to A/P and A/R matters.
• Establish and ensure practices are followed for accurate and timely payment of accounts payable and accounts receivables.
• Ensure all incoming invoices, payment requests, expense claims, letters and other related documents for accounts payable and accounts receivables are received, registered and verified correctly, accurately and in a timely manner.
• Maintain and manage A/P and A/R Helpdesk tasks including responding to incoming calls, email, faxes and letters.
• Promptly follow up for resolution of invoice outstanding status (Mismatch PO, Contract, Non-Order).
• Assist A/P & A/R Accountant to ensure that problems are promptly dealt with by responding to inquiries from vendors, employees and management. Maintain clear information about the problems.
• Compile required monthly financial reports primarily related to receivables in compliance with corporate and external debt requirements.
• Review reports analyzing settlements, write-offs and collections of receivables.
• Review Check Run report and ensure that the payment is executed correctly and accurately.

Job Requirements

• Excellent communication skills in English both verbal and written and computer literate.
• Previous experience in SAP ERP – FICO module would be preferable;
• Having experience in process P2P (Procure to Pay) or end to end process flow transaction and or equivalent experience
• Having experience 10 years as Finance in mining or Public Accountant
• Require to work on a Site
• Having experience with a computer-based accounts payable (AP) and or accounts receivable (AR) system
• Bachelor’s degree in accounting