Event Crew Jobs

Position Title: Event Crew (3 positions)

Project Title: Oxfam GRAISEA CCR Training

Location: Denpasar (Onsite)

Position Type: Short Term Position

Term: 2 weeks (Maximum 10 working days)

Reports to: Event Manager

IMPORTANT NOTES

Only candidates who are based in Bali can apply for this positions.

HOW TO APPLY

To apply for this role, kindly send us your up-to-date CV and a cover letter highlighting how your skills and experiences match the requirements of the position. Please send your application to: [email protected], and copied (cc) to support@[email protected]

The deadline for submissions is May 26^th, 2023 by close of business (COB).

BACKGROUND OF THE PROJECT AND ASSIGNMENT

In the final year of GRAISEA 2 implementation, support for producer groups to have gender policies and increased women’s participation and leadership remain to be a primary focus. Along with the continued focus on climate change adaptation for targeted sectors and stakeholders, it remained set as a high priority for GRAISEA 2 - Especially concerning various environmental effects of climatic and weather unpredictability within the GRAISEA 2 implementation value chain, countries and regionals. To assess the effects of such environmental risks in promoting shrimp farming in Indonesia, a comprehensive Vulnerability and Risk Analysis (VRA) for Private Sectors and Knowledge, Attitudes, and Practices (KAP) assessment on Market Actors in the Shrimp Industries in East Java and Sulawesi were conducted in July 2022.

The study finds that the processors and exporters further downstream in the value chain with links to producers’ groups did possess a degree of awareness about increasing environmental risks on shrimp farming from their existing coordinated approach to address those risks. Lack of coordination, limited knowledge of the long-term effects of such climatic changes and poor resources (technology and human capacity) to disseminate effective advice during farming cycles have been identified as challenges to ensure sustainable and commercially successful growth for the shrimp industry – which happen along the globally increased demand for Indonesian shrimp in destinations such as the USA, Europe and neighbouring Asian markets. As the result, emerging environmental issues may effectively result in negative growth for the sector as on-farm productivity took a nose-dive and competition for export-oriented quality shrimp and other global price rise factors reduce exporters’ competitiveness in the global markets, all assuming that climatic conditions continue to deteriorate and affect shrimp farming practices in the clusters in general. Based on some of the solutions proposed in the KAP and VRA study, a follow up ‘Intervention Activity in Indonesia for Integrated Climate Change Environmental Risk Management for Shrimp Value Chain’ was developed with primary and achievable objectives outlined as follows:

1. To increase the effectiveness and timely delivery of information on environmental issues and risks associated with unpredictable weather conditions during cultivation and harvesting seasons.
2. To ensure better knowledge, attitudes, and practices among upstream actors, that can support producer groups with better environmental risk management practices. This may include a review of pond infrastructures, water quality and temperature monitoring and management system, aqua-chemical management systems and effective and accurate weather forecasting systems at the production level, among other vital logistics and infrastructure needs.
3. To strengthen the capacity of various actors/channels who primarily interact with producers/farmers/cooperatives during the preparation, production and harvesting period.
4. To ensure the continuation of support to help farmers to better predict and prevent disasters, to improve plans and preparations, and helps in adopting newer practices.
5. To ensure the continuation of knowledge supply by engaging university and research bodies, who will continue to update their works on newer environmental and climatic mitigation challenges, and have greater links and relevant knowledge on policies, practices and technologies for adopting climatic challenges and ensure better economic and livelihood practices among coastal communities, that are extremely vulnerable to on-going and future climatic shifts, by diversifying their economic activities.

The follow-up aims to address some fundamental challenges around climate change and its environmental and economic effects on the sustainability of the shrimp sector in the long run. These challenges are not necessarily comprehensive to address all issues but rather address root causes around productivity loss and overall growth obstacles related to environmental hazards affected by weather conditions during the production season. Such preventive outcomes may result in higher resiliency among the shrimp farming community and better-coordinated efforts among all stakeholders within the value-chain stream to ensure sustainable growth of the sector.

PURPOSE OF THE POSITIONS

Under the direction of the Event Manager, the Event Crew will be responsible for welcoming related stakeholders, preparing events’ logistics and materials, conducting the event’s implementation, and adhering to safeguarding principles, do not harm approach, and gender-balanced perspectives.

ROLES AND RESPONSIBILITIES

1. Conduct the event by overseeing the entire event from start to finish, ensuring that everything runs smoothly and according to plan.
2. Responsible for transporting and arranging the necessary equipment for the event, such as chairs, tables, stages, lights, sound systems, etc.
3. Welcoming and ushering guests during the participants' arrival and event. During the participants' arrival at Bali Airport, the event crews need to greet and direct the participants to the provided land transports. After the participants arrive at the hotel, the event crews have to escort them to their rooms and assist them with any questions or requests they may have during the event.
4. Ensure and maintain the cleanliness and orderliness of the event venue and any rooms or facilities used by the participants.
5. Provide a positive and memorable experience for the guests and participants of the event. The event crews have to be friendly, courteous, professional, and attentive to the participants' needs and feedback. If necessary, the event crews may also need to handle any complaints or problems that may arise during the event in a calm and respectful manner.
6. Ensure the lighting, sound, and other equipment work properly. The event crews need to set up, test, adjust, or troubleshoot the equipment before or during the event, and ensure that they produce the desired effects and quality.
7. Coordinate and communicate with the hotel and venue to ensure adequate food and drinks are served on time. This includes ensuring the hotel delivers any special requests of the food and drinks ordered for the event (such as vegetarian, gluten-free, etc).
8. Provide relevant and helpful information to the participants of the event. The event crews may need to answer their questions about the event’s schedule, agenda, speakers, performers, activities, etc.
9. Responsible for checking and reporting the condition of the equipment used for the event after it is over. The event crews must inspect each item for any signs of damage, wear, or malfunctioning.
10. Dismantle and store away the equipment used for the event after it is over.
11. Understand and implement gender sensitivity perspective as well as client’s safeguarding policy.
12. Maintain good communication and hospitality with related stakeholders during project preparation and implementation.
13. Prepare relevant documents for project activities.
14. Identify any obstacles related to the project implementation.
15. Keep the Deputy Team leader and event manager aware of the project situation and development.
16. Other tasks as reasonably requested by the Deputy Team Leader and/or Event Manager.

KEY SELECTION CRITERIA

• Excellent skills in event execution and management are a must.
• Flexibility and willingness to perform other tasks assigned by the Deputy Team Leader and Event Manager as needed.
• Fluency in English is desirable;
• Currently based within the project area (Denpasar) is a must.
• Ability to coordinate effectively with Event Manager, Support Coordinator, other team members, and external stakeholders, ensuring timely and clear communication and problem-solving.
• Fluency in Bahasa Indonesia is a must
• A valid driving license, a motorbike and driving skills are required
• Candidates with little or no experience are still welcome to apply
• Available to conduct the onsite event, including the preparation, between 13-17 June 2023.
• Strong relationship management skills, with the ability to build rapport and trust with different stakeholders in the shrimp value chain.
• Meticulous and detailed-oriented person.
• At least have experience in managing onsite events, especially training and business gathering.
• Women, People with Disabilities, and other marginalized groups are encouraged to apply.
• Open minded in gender and minority issues is a must.
• At least the final year in a bachelor program within a major of business, development studies, social sciences, communication science, marketing communications, or a similar discipline.

Equal Opportunity Statement: QED has a long-standing policy of Equal Opportunity in employment. We do not discriminate on the basis of age, sex, race, skin colour, religion, national origin, gender identity, disability, or veteran status. At any time, if you require special accommodation during the application process, please contact Business Support Unit at [email protected].